Faculty
- 1. When is the monthly payday?
- Salaries are paid on the 16th of each month for the current month.
- As the full-time salary processing at our school is finalized at the end of each month, if the onboarding process is not completed before the end-of-month settlement, the salary for that month will be combined and paid on the 16th of the following month.
- 2. How to handle resignation?
- Please inform the unit supervisor first and submit a resignation request through the official document system.
- Before the resignation date, complete the offboarding process. For details on the offboarding procedure, refer to:
Various Sections → Employment & Promotion → Staff Employment/Promotion → Faculty Resignation Process.
- 3. How to apply for staff-related certificates? How long does it take to receive them?
- Applications must be submitted online and require 3 working days for processing.
- Please go to “Homepage → Faculty & Staff → Administration → HR System → Certificate Application & Approval → Certificate Application Process → Save → Submit → Submit for Approval” to complete the application.
- For assistance, please contact HR representative: Ms. Yi-Chi Wu (#2095).
- Same-day applications cannot be processed and collected on the same day due to processing time requirements.
- For certificate-related inquiries, please contact Yi-Chi at yichi@tmu.edu.tw.
- 4. How to update the address after moving?If any personal information need to be updated, such as household registration, contact address, phone number, medical benefits, etc., please email the updated details to HR representative: Ms. Ali Lin (potato7776@tmu.edu.tw) for further processing.
Staff
- 1. When is the monthly payday?
- Salaries are paid on the 16th of each month for the current month.
- As the full-time salary processing at our school is finalized at the end of each month, if the onboarding process is not completed before the end-of-month settlement, the salary for that month will be combined and paid on the 16th of the following month.
- 2. How to handle resignation?
- Please inform your unit supervisor first and submit a resignation request through the official document system.
- Before the resignation date, complete the offboarding process. For details on the offboarding procedure, refer to:
Various Sections → Employment & Promotion → Staff Employment/Promotion → Faculty Resignation Process.
- 3. How to apply for staff-related certificates? How long does it take to receive them?
- Applications must be submitted online and require 3 working days for processing.
- Please go to “Homepage → Faculty & Staff → Administration → HR System → Certificate Application & Approval → Certificate Application Process → Save → Submit → Submit for Approval” to complete the application.
- For assistance, please contact HR representative: Ms. Yi-Chi Wu (#2095).
- Same-day applications cannot be processed and collected on the same day due to processing time requirements.
- For certificate-related inquiries, please contact Yi-Chi at yichi@tmu.edu.tw.
- 4. How to update the address after moving？If any personal information need to be updated, such as household registration, contact address, phone number, medical benefits, etc., please email the updated details to HR representative: Ms. Yi-Ying Wu (yiying822@tmu.edu.tw) for further processing.
Project-Based Personnel
- 1. How to submit a missing health examination report upon onboarding? WHen is the fina deadline to submit it?According to the Ministry of Labor regulations, the health examination report should be provided before the start date to ensure the job suitability of the employee.
- Please complete the health examination at the university-affiliated hospital:
- TMU Hospital: Register at the Family Medicine Department. The health check form must be signed by your department supervisor before undergoing the examination.
- Wanfang Hospital or Shuang Ho Hospital: Visit the Health Management Center for the examination.
- If unable to conduct the health examination at a TMU-affiliated hospital, please complete the health examination at any medical institution recognized by the Ministry of Labor:
Approved Medical Institutions for Labor Health Checkups - TMU does not specify a designated hospital for the examination (any institution recognized by the Ministry of Labor is acceptable).
- If the health examination report is unavailable on the start date, it is a must to complete the examination before starting the job and submit a Delayed Submission Application Form along with the payment receipt within two weeks of the start date.
- The health examination report or Delayed Submission Application Form should be submitted via email to the Health and Safety Section, Ms. Ching-Yuan Shu at m406097016@tmu.edu.tw.
- Please complete the health examination at the university-affiliated hospital:
- 2. Can the employment period of a research assistant be retroactive?According to TMU regulations, the employment period cannot be retroactive.
- In compliance with the Bureau of Labor Insurance regulations, labor insurance coverage cannot be applied retroactively.
- The official employment start date will be determined based on the final approval of the HR officer’s review process.
- To avoid issues with labor insurance enrollment, please submit the employment request at least 5 working days before the start date.
- Administrative processing time: Monday to Friday, 09:00–14:00.
- 3. How to apply for an employee ID? How long does it take to receive it?
- Fill out the Faculty & Staff ID Application Form.
- The processing time is approximately 2 weeks.
- Once the vendor completes the production, HR will notify when the ID is ready for pickup via email.
- 4. If a research assistant needs to resign early, how much notice is required?
- Less than 3 months of service → Notice must be given no later than the last working day.
- 3 months to less than 1 year of service → At least 10 days advance notice is required.
- 1 year to less than 3 years of service → At least 20 days advance notice is required.
- More than 3 years of service → At least 30 days advance notice is required.
- 5. How to apply for dependent insurance coverage?
- Download the National Health Insurance (NHI) Dependent Enrollment/Withdrawal Application Form from the HR website.
- Submit the completed form to the HR office.
- Download path: TMU website → HR Office → Forms/Downloads → Project Personnel.
- 6. Is daily clock-in required? Can attendance be recorded online if the workplace is off-campus?
- According to Article 30 of the Labor Standards Act and Article 21 of its Enforcement Rules, daily attendance records must be maintained and recorded down to the minute.
- Research assistants can clock in and out remotely even if they are working off-campus, as there is no restriction to the university’s network domain.
- 7. When is the monthly payday? What is the deadline for submitting employment documents to receive the salary on time?
- Salaries are paid on the 16th of each month.
- Since TMU finalizes the salary calculations on the 27th of each month for the next month’s payroll, employment paperwork should be completed by the 27th to ensure salary payment on time.
Example:
- If Assistant A’s employment starts on July 1, 2024, the online hiring process must be completed by June 27, 2024, to receive the July salary on July 16, 2024.
- 8.How can foreign employees proceed with the hiring system if they do not yet have a residence permit (ARC) number but need a contract for work permit application？
- The current hiring system requires a residence permit number to proceed.
- If a foreign employee does not yet have a residence permit number, please contact the Office of HR (#2022).
- HR will provide a paper contract for manual completion.
- 9. How is the tax rate for foreign employees calculated?
- The withholding tax rate depends on whether the foreign employee has resided in Taiwan for at least 183 days within the tax year.
- Less than 183 days:
- If monthly salary exceeds 1.5 times the minimum wage, tax rate = 18%.
- If monthly salary is below 1.5 times the minimum wage, tax rate = 6%.
- 183 days or more:
- Tax must be recalculated every January 1 based on the new year’s residence days.
- Residence days do not carry over from the previous year.
- Even if the employee met the 183-day threshold in the previous year, they must recalculate from January 1 of the new tax year.
Calculation of residence days:
- Based on passport entry/exit stamps (entry date not counted; exit date counted).
- If there are multiple entries/exits, days are accumulated.
- If using E-Gate, apply for an entry-exit record summary from the National Immigration Agency.
- Only periods employed at TMU count toward residency days.
- 10. Where can foreign employees inquire about tax-related issues？Please contact the Foreigners Tax Section at the Taipei National Tax Administration, Ministry of Finance [+886-2-23113711 (Ext. 1116, 1118)].
Foreign Scholar
What documents are required for a working permit? How to apply?Please prepare the required documents according to the regulations. Once all documents are ready, submit them to the Office of Human Resource for processing.
New Employees
- 1. How to submit a missing health examination report upon onboarding? When is the final deadline to submit it?According to the Ministry of Labor regulations, the health examination report should be provided before the start date to ensure the job suitability of the employee.
- Please complete the health examination at the university-affiliated hospital:
- TMU Hospital: Register at the Family Medicine Department. The health check form must be signed by your department supervisor before undergoing the examination.
- Wanfang Hospital or Shuang Ho Hospital: Visit the Health Management Center for the examination.
- If unable to conduct the health examination at a TMU-affiliated hospital, please complete health examination at any medical institution recognized by the Ministry of Labor:
Approved Medical Institutions for Labor Health Checkups - TMU does not specify a designated hospital for the examination (any institution recognized by the Ministry of Labor is acceptable).
- If the health examination report is unavailable on the start date, it is a must to complete the examination before starting the job and submit a Delayed Submission Application Form along with the payment receipt within two weeks of the start date.
- The health examination report or Delayed Submission Application Form should be submitted via email to the Health and Safety Section, Ms. Ching-Yuan Shu at m406097016@tmu.edu.tw.
- Please complete the health examination at the university-affiliated hospital:
- 2.員工證如何申請?多久能夠領到員工證?
請至相關表單/下載–>員工證申請，填寫教職員工證申請表 ，製作工作日約為2週，廠商製作完成後，人資處會寄送EMAIL通知領取。
- 3.校務帳號(Email)如何申請?多久能開通?
請至校務帳號申請頁面進行申請，帳號開通約2-3日，不在另行通知。
【備註】
1.已申請過帳號者，如因離職重聘者，仍需使用原帳號。
2.兼任教師專兼任研究助理，帳號即員編。
3.預設密碼：個人識碼別開頭字母及末五碼+出生月日，共計10碼。 - 4.校務帳號未開通，如何上下班打卡?
於帳號開通後，進行補打卡申請。
- 5.彈性上班如何申請?
符合單位業務需求，並考量個人需求，可申請彈性上班，於人資處網頁相關表單/下載–>職員–>出勤相關下載–>彈性上班表單，經主管核准後送人資處辦理
- 6.如何申請校園門禁臨時卡?
可至總務處事務組網頁下載申請表(總務處/事務組/表單下載)，主管親簽後送至事務組申請，可自備具悠遊卡功能卡片於現場設定或購買臨時卡(承辦人：李先生，分機2912)
- 7.如何辦理停車證?
停車證統一於每學年進行申請，如為申請時間外之同仁欲申請停車證，請洽總務處事務組：陳小姐 #2316
- 8.職業安全衛生職前教育訓練一定要於到職前完成嗎?如操作過程有問題怎麼辦?
依據職業安全衛生法規定，新進同仁到職前須完成3小時安全衛生教育訓練(包含2小時線上課程+1小時實體課程)。
如有疑問請洽環安組蔣小姐#2043